Cambria County Split Clerks
Pennsylvania does not use one generic county clerk for every court record. Cambria County has a split row-office structure. The Prothonotary keeps civil Court of Common Pleas records, including divorce, custody, protection from abuse, civil judgments, lower-court appeals, and naturalization records. The Clerk of Courts keeps adult criminal Court of Common Pleas records. The Orphans' Court and Register of Wills office handles marriage, estate, probate, and related records.
The Clerk of Courts page should therefore be used for criminal record work, not for civil divorces, probate files, marriage licenses, or jail custody confirmation. Adult criminal records may also appear in statewide public dockets through the Pennsylvania Unified Judicial System, but certified copies and office-specific criminal record questions belong with the Clerk of Courts.
The Cambria County judges page is one county court context source tied to Common Pleas work.
Judge and court context helps place the Clerk of Courts within the Court of Common Pleas system, but it does not replace the clerk's criminal record office.
Clerk of Courts Contact
The Cambria County Clerk of Courts Office lists Max R. Pavlovich as Clerk of Courts, Arlene Farabaugh as First Deputy, and Timothy Sloan as Solicitor. The office is at the Cambria County Courthouse, 200 South Center Street, Ebensburg, PA 15931. The phone number is (814) 472-1540, and the fax number is (814) 472-0761.
The office mission is to maintain up-to-date accurate information and protect the security and integrity of adult criminal records entrusted to it. The county office page links resource files for Appeal Information, Fee Schedule, Online Forms, a blank appeal form, and road docket materials. Those resources should be checked before filing, appealing, or mailing a payment because local form and fee requirements can change.
Cambria County Clerk of Courts
Clerk: Max R. Pavlovich
200 South Center Street
Ebensburg, PA 15931
(814) 472-1540
Fax: (814) 472-0761
Criminal Record Duties
The Clerk of Courts handles adult criminal Court of Common Pleas records after criminal cases reach that level. These files can include informations, arraignment records, pleas, motions, continuances, court orders, verdicts, sentencing, appeals, costs, restitution, and probation-related orders. Magisterial District Courts handle preliminary arraignments, preliminary hearings, traffic citations, summary offenses, and other lower-court matters before some criminal cases move to Common Pleas.
- Adult criminal case files in the Cambria County Court of Common Pleas.
- Criminal docket entries, orders, sentencing, appeal, cost, and restitution records.
- Blank appeal and road docket resources linked from the office page.
- Copy and certification questions for criminal court records held by the office.
- Coordination with UJS public docket records when online results need office verification.
Search Criminal Clerk Records
Public criminal dockets for Cambria County can be searched through UJS Case Search. A public docket may show docket number, court, county, case caption, participant names, filing date, status, judge, offense tracking number, complaint number, charges, grading, statute citation, docket entries, events, bail or financial obligations when public, and disposition or sentence summaries.
Use the Clerk of Courts when the public docket does not answer the copy question, when a certified criminal copy is needed, when the case is older or not digitized, or when office forms or appeal materials are required. UJS public docket sheets are useful search tools, but they are not criminal-history background checks and are not a substitute for certified court copies.
| Search or Request Route | Use It For | Notes |
|---|---|---|
| UJS Case Search | Public criminal docket lookup | Search by case details or participant information where available. |
| Clerk of Courts | Certified copies and adult criminal record questions | Call or use office resources for current form and fee instructions. |
| Magisterial District Court | Preliminary or summary matters | Use the MDJ that handled the early-stage or summary case. |
Request Certified Criminal Copies
A certified copy is an official clerk-authenticated copy. Criminal record requests work best when the requester has the docket number, defendant name, filing year, charge or document type, and the number of copies needed. If the case appears in UJS, record the docket number before calling the Clerk of Courts.
- Search UJS or existing paperwork for the criminal docket number.
- Identify the document needed, such as a sentencing order, disposition, appeal filing, or docket sheet.
- Contact the Clerk of Courts for current copy, certification, payment, and pickup or mailing instructions.
- Use the county fee schedule or office confirmation before sending payment.
| Request Field | Why It Helps |
|---|---|
| Docket number | Directs staff to the correct criminal case file. |
| Defendant name | Helps confirm the correct person and case caption. |
| Document type | Identifies whether the request is for a docket, order, sentence, disposition, or appeal document. |
| Copy type | Separates plain copies from certified copies. |
| Return method | Supports pickup, mail, or other office-approved delivery instructions. |
Clerk Fees and Forms
The research confirmed that the Clerk of Courts page links a fee schedule, online forms, appeal information, a blank appeal form, and road docket materials. Detailed line-item fees were not visible in the captured page body. For that reason, this page does not invent copy, certification, search, appeal, or filing amounts. Use the current fee schedule from the office or call the Clerk of Courts before mailing payment.
| Item | Amount | Status |
|---|---|---|
| Plain criminal copy | Verify with office | Fee schedule link exists, but amount was not captured in visible text. |
| Certified criminal copy | Verify with office | Ask the Clerk of Courts for certification cost and copy cost. |
| Appeal filing or appeal form | Verify with office | Appeal information and blank appeal form are linked by the county. |
| Road docket materials | Verify with office | County resource link exists. |
Records the Clerk Does Not Hold
The Clerk of Courts does not handle every record that may appear in a criminal matter. Jail custody is checked through Cambria County Prison, VINE, DOC, or BOP depending on custody level. Sex offender information is searched through the Pennsylvania State Police Megan's Law registry. Civil divorce, custody, and PFA records route to the Prothonotary. Marriage and probate records route to the Register of Wills / Clerk of Orphans' Court.
The Pennsylvania Megan's Law registry is a state police search channel, not a Clerk of Courts case-copy system.
Use it only for registry searches; criminal case records and certified court copies still route through court systems and the correct clerk.
The U.S. Census QuickFacts page for Cambria County supplies county background, not court-copy access.
Population and county context can help localize research, but official criminal records remain with the Clerk of Courts and UJS.
Note: For civil records, use the Prothonotary; for criminal Common Pleas records, use the Clerk of Courts.
Cambria Clerk Criminal Appeals
The Clerk of Courts page lists resource files such as appeal information, a fee schedule, online forms, a blank appeal form, and road docket materials. Those resources matter when an adult criminal Common Pleas case moves beyond a basic docket lookup. A public UJS entry may show that an appeal, cost, restitution item, or probation-related order exists, but the Clerk of Courts is the local office tied to the adult criminal file and its official paperwork.
Appeal and cost questions should be separated from payment tools. PAePay can be used for approved online court financial obligations, but it does not explain every criminal record entry and it does not issue certified copies. If a docket shows costs, restitution, sentence terms, probation orders, or appeal filings, collect the docket number, defendant name, filing year, and document title before contacting the Clerk of Courts. That gives the office enough detail to distinguish a copy request from a payment or scheduling question.
Cambria Criminal Record Limits
The Clerk of Courts keeps adult criminal Court of Common Pleas records, but it is not the county jail and it is not the Pennsylvania State Police criminal-history repository. A criminal docket can show filed charges, dispositions, sentence entries, costs, and appeal events. It does not prove current custody, and UJS warns that docket sheets should not be used instead of a Pennsylvania State Police criminal-history background check. For current custody, use Cambria County Prison, VINE, DOC, or BOP depending on the custody level.
Restricted criminal records also require care. Juvenile cases, expunged records, sealed records, limited-access records, victim or witness information, and secure criminal reports may be unavailable to the public or absent from ordinary web docket sheets. A person seeking expungement or limited access usually needs the docket number, OTN, charges, arrest date, disposition, and agencies that hold the record. The Clerk of Courts can identify local criminal case information, but eligibility decisions should be verified through counsel or statewide forms.